When a Contract is Necessary
An RSO needs a contract in any of the following circumstances. RSO members, officers, and advisors are not permitted to sign any contracts or agreements for an RSO.
- Utilizing artists, guest speakers, or performers (paid or unpaid)
- Facility rental (certain on campus and all off campus facilities)
- Exchange of money for a service – photographer, DJ, equipment rental, event judges, etc.
Contract requests must be submitted at least four (4) weeks in advance.
To request a contract for your RSO, complete the following steps.
- Submit your EPR in NvolveU as soon as you know the foundational details.
- Student Leadership, Involvement & Community Engagement (SLICE) team will provide a deadline for contract requests. Adhering to this deadline will ensure your event continues in the approval process.
- Complete the Contract Request Worksheet at least four (4) weeks in advance of your event.
- Respond to any questions from SLICE on your EPR.
- You will receive a copy via DocuSign once all parties have signed.
- Once all parties have signed, submit a Payment Request using the SOFS Payment Request System. Your RSO is responsible for submitting this request.
Chapters affiliated with Fraternity & Sorority Life - which do not utilize SOFS services - should consult their Corporation Boards regarding contracts and authorization to sign on behalf their Chapters. Chapters that do utilize SOFS will be required to work with SLICE for contracting needs.