RSOs must submit an Event Planning & Registration (EPR) form on NvolveU to host an event. Some important things to keep in mind:
- EPRs should be submitted as soon as you know the foundational details of your event. The earlier the better.
- All indoor events will require all approvals to be granted at least three (3) business days before your event starts.
- Outdoor events will require all approvals to be granted at least ten (10) business days before your event starts.
- The submitter is responsible to answer reviewer questions and keep up with reviewer requests. If questions or requests are not answered, the Student Leadership, Involvement & Community Engagement team reserves the right to deny your EPR.
How to get to the EPR form
- Select your RSO from the homepage of NvolveU, under memberships. Then, click "Manage Organization" on the top right.
- Select the Organization Toolbox button (located under the NvolveU logo)
- Select "Events"
- Select "+ Create Event." On this page, you can also see all of your RSO's approved or cancelled EPR forms!
- Answer all questions honestly. Make sure you read all of your options for each question - this helps the Student Leadership, Involvement & Community Engagement team quickly add the correct reviewers to speed up the approval process!
- If there are multiple dates of the same event, like a general meeting, just submit one EPR! Make sure to "Add Dates" on the first page!
- Make sure to click submit! We cannot see "started" EPRs, only "submitted" EPRs!
- The Student Leadership, Involvement & Community Engagement team will review and add the appropriate reviewers. It is vital you respond to all questions asked by the reviewers! Respond promptly to ensure fast approvals. Make sure your Preferred email is correct on your Account Settings to get prompt notifications!
- Keep up with reviewer requests and questions. Once all reviewers have given their approvals, the Student Leadership, Involvement & Community Engagement team will give the final approval for your event!