RSOs cannot legally sign contracts with businesses, speakers, performers, etc. Only The Board of Regents can enter into contracts on their behalf. To obtain proper signatures, RSOs must upload contracts to the University Contract Worksheet.
- Deadlines: Contract requests must be submitted at least four (4) weeks before the event and require an Event Planning & Registration (EPR).
- Zero Dollar Agreements: If an RSO is not paying a vendor/contractor, a contract is not required but is recommended for formal agreements. However, if an RSO covers any travel costs (flights, hotels, mileage), a University Contract Worksheet and EPR are required.
- Liability: Only University-approved signatories can sign contracts. Anyone else who signs a contract assumes personal liability, and SOFS cannot process payments for unauthorized contracts.
SLICE provides contract templates, tax withholding forms, and advising as part of the EPR process to assist RSOs with the contracting process.